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Team PA/Secretary West End

  • Location: London
  • Sector: Secretarial
  • Salary: £32000 - £37000 per annum + pro rata plus benefits
  • Job type: Contract/Interim/Temporary
  • Date posted: 30/06/2017
  • Job reference: MM - 4588

9 month maternity contract - start immediately

Large international commodities firm based in the West End is looking for an experienced secretary to provide support to a team of busy traders. The ideal candidate will be fluent in both English and French, but not essential and your duties will include:

  • organising complicated and extensive overseas and UK travel for staff and contractors
  • meeting and greeting visitors;
  • liaising with international offices and contacts to arrange meeting, conferences and travel;
  • processing a large number of visas
  • providing and requesting letters of invitation;
  • processing numerous invoices and ensuring payment deadlines are met;
  • processing expenses for London staff and overseas assets expenses;
  • making restaurant, hotel and car reservations;
  • arranging meetings (including video conferences);
  • ensuring databases are updated;
  • Supporting the department and the overseas operation with any out of hours travel requests
  • Working closely with manpower agencies for the onboarding of new hires, and providing support and advice on queries on travel or visa requirements
  • Arranging appointments for various vaccinations
  • Managing attendance record for the departmentSkills and Experience Required
  • Good educational background
  • Diploma (or equivalent) in secretarial skills - desirable.
  • Excellent verbal and written communication skills;
  • Good organisational and administrative skills;
  • Ability to work effectively under pressure and prioritise workload;
  • Excellent computer skills with 60+ wpm;
  • Pleasant telephone manner;
  • High attention to detail;
  • A second language is advantageous, French is preferred;
  • Prepared to work out of set working hours to deal with travel emergencies

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